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Division Administrative Assistant

Roles & Responsibilities:

General

The duty of the Administrative Assistant of the PD Division is to support the administrative and logistic activities of the division and its staff.

Owner of SW department’s calendar

  • Coordination of routine meetings, such as:
    • SW staff
    • Extended staff
    • 1:1s meetings
    • Project reviews
  • Coordination of ad hoc meetings.
  • Proactively resolving conflicts, optimizing and rearranging meeting schedule to maximize business needs.
  • Coordination of All hands, off-sites and other required activities.

 

On-going Division’s tasks:

  • Coordinate travel plans.
  • Submit expense reports.
  • Open PRS (purchase requisitions).
  • Open logistic requests (facilities system).
  • Assistance with fun days, team building events.
  • Support on-going administrative work.

 

Seating arrangements/Relocations

  • Responsibility for relocations/new employees’ seating (receive data from managers, open requests in the system)

 

Meeting rooms

  • Responsibility for “private” meeting rooms (approve meeting room’s requests).

 

Refreshments

  • Order refreshments per employees’ request (including customer visit, meetings with external visitors etc.)
  • Manage changes in refreshment orders (due to changes in the date/time of meeting).

שתפו משרה זו:


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