Roles & Responsibilities:
The duty of the Administrative Assistant of the PD Division is to support the administrative and logistic activities of the division and its staff.
Owner of SW department’s calendar
- Coordination of routine meetings, such as:
- SW staff
- Extended staff
- 1:1s meetings
- Project reviews
- Coordination of ad hoc meetings.
- Proactively resolving conflicts, optimizing and rearranging meeting schedule to maximize business needs.
- Coordination of All hands, off-sites and other required activities.
On-going Division’s tasks
- Coordinate travel plans.
- Submit expense reports.
- Open PRS (purchase requisitions).
- Open logistic requests (facilities system).
- Assistance with fun days, team building events.
- Support on-going administrative work.
- Responsibility for relocations/new employees’ seating (receive data from managers, open requests in the system).
- Responsibility for “private” meeting rooms (approve meeting room’s requests).
- Order refreshments per employees’ request (including customer visit, meetings with external visitors etc.)
- Manage changes in refreshment orders (due to changes in the date/time of meeting).
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